Canvas Resource CenterADD-ONS FOR CANVASRespondus 4.0 in CanvasImporting questions into RespondusHow do I import test items with tables and/or graphics into Respondus 4.0 from a MS Word document?

How do I import test items with tables and/or graphics into Respondus 4.0 from a MS Word document?

Respondus allows you to import multiple choice, true-false, essay, fill-in-the-blank, matching and multiple answer questions that include tables and or graphics from a MS Word (.doc or .docx) file. The questions must be organized in a format that is acceptable to Respondus. The Standard Format for a document is described in the Respondus 4.0 User Guide (starting on page 41)., or you can use this guide on formatting your Word document questions.

1. Select Import Questions from the Start menu.

Import Questions link selected

2. Select Microsoft Word 2007 (DOCX) for Type of file.

After clicking the Import Questions button the Import Questions Window appears. This form has several fields of data that must be completed. In the Import Questions window specify the Type of file. For this example, select Microsoft Word 2007 (DOCX).

Microsoft Word 2007 selected

3. Use the Browse button to select the DOCX file where your questions are located.

Browse button selected

4. Select Create a new document.

You can specify whether the questions should be appended to the currently open file or whether to create an entirely new file in which to save the imported questions. Each question being imported will have a "title". If you don’t specify a title for each question in the text file, Respondus will automatically use the first 20 characters of the question wording as the question title. Alternatively, titles can be based on a specific string of text which will then be followed by consecutive numbering starting with 001. 

Create a new document is selected

5. Click the Preview button.

This will enable the user to review the file being imported for errors. If any are reported, return to the original Word file and correct the errors. Then, redo the process shown in this guide.

Preview button selected

6. Click Finish to import the questions from the MS Word document.

Finish button selected

6. The questions display in the Question List section.

Once the import process finishes, the Edit view opens. This window allows you to edit, view, and delete questions from the file created or appended to during the import process. All imported questions are shown at the bottom of the page in the Question List.

Question list displayed

7. Click on a magnifying glass icon to view a question.

This will open the item in a preview window.

Question preview

Article Summary

You have now learned how to convert questions from a Microsoft Word document file into a Respondus file which can be easily uploaded to your course in Canvas.